| TERM |
DEFINITION |
| RFP
| Request for Proposal that outlines specific requirements. |
| RFQ |
A request for information on pricing on a specific item. |
| Tender |
Pre Proposal Conference Meeting held between buyer and suppliers
for the purpose of information giving and answering of any questions. |
| Appeal |
Means of appealing. |
| Evaluation |
Evaluation of proposals. |
| Recommendation for Award |
Internal process giving reasons for decision. |
| Award Contract |
To specific supplier. |
| Contract |
Formal contract signed between two parties. |
| Performance Standards |
Specific standards required under the contract. |
| Termination clauses |
Reasons for terminating the contract. |
| Period of Performance. |
Period of contract e.g. 1 year, 2 years etc. |
| Request for Financial Proposal |
Separate section covering financial aspects. |
| Request for Technical Proposal |
Separate section covering technical aspects. |
| RFI |
Request for Information - usually sent prior to RFP |
| EOI |
Expression of Interest - can be sent prior to RFP |
| ROI |
Registration of Interest - can be sent prior to RFP. |
| RFT |
Request for Tender - issued instead of RFP |
| Negotiation |
Prior to contract. |
| Direct Sourcing |
One supplier source. |
| ITT |
Invitation to Tender |
| ETS |
Electronic Tendering System |
| Complaint System |
A means of making a complaint and the mechanism for resolving. |
| Trade Agreement |
Agreements between multiple countries. |